Enterprise 2.0

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June 16, 2010 by Patti

#e2conf Keynotes JP Rangaswami

JP Rangaswami, CIO and Chief scientist, BT Design was the first keynote speaker at Enterprise 2.0 in Boston Tuesday morning. Clearly aware of the high volume of tweeting, he acknowledeged that he knew he was talking at the “risk of being tweeted out of existence.”

He is a person profoundly aware of the ways that the Internet and our constant connectivity are changing us. We have gone from being silos to being the network, from stocks to flows. He illustrates an instance of the kinds of changes we are seeing by being onstage “playing the instrument that is his voice, while [a colleague]  plays an instrument called the screen.” (The screen images were distracting, but then it’s possible that it is I who is not yet fully capable of living in this new world.)

He characterized this new world, interestingly, as one of loss of control:

  • Loss of control of the perimeter of the firm. The environment of business has altered to the extent that it’s no longer possible to understand where the boundaries of the enterprise are. Yet, companies still try to put boundaries around units inside the company and between the company and its partners, customers. Such efforts are misguided, I think I heard him say; my interpretation is that everything that happens inside is relevant outside and potentially vice versa.
  • We have lost control of our tools; they are now mobile, location-sensitive. Employees want to bring their own devices into the workplace and want to use their workplace tools to connect to the outside.
  • Similarly, we have lost control of our data. It’s an ocean, now, once you let something (even one tiny thing out), it is swimming in that ocean and you cannot control it.

As we lose control over our tools, our data, our boundaries, we have to ask whether these tools are making us dumber? If we are getting dumber, are the organizations in which we work getting dumber? His answer is “perhaps,” then “no,” we may be individually getting dumber, but collectively our organizations are getting much, much smarter.

Worrying about loss of control is managing for scarcity. We need to do is to design for abundance, for the abundance of what is available to us outside the perimeters, outside the walled tools and data, and outside the limited view of the individual.

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June 14, 2010 by Patti

#e2conf The Real Story on Software Selection

Tony Byrne,( CMSWatch,which is now a component of The Real Story)  is always worth listening to. He has such a rich experience in understanding how software applications meet user needs and is so knowledgeable about specific features of different software application that he has been able to condense a complicated subject into a useful set of checklists. Originally (2001) focused on content management, the consultant practice now includes evaluations of vendors who are playing in the social media space.

In this E2.0 conference workshop “Insider’s Guide to Evaluating and Selecting Social Software”, Byrne begins by distinguishing the boundary between collaboration and networking. (I like distinctions, and this is a good one.) It helps to understand that some products are designed with a focus on networking, others with a focus on collaboration:

(C) 2010 The Real Story Group

What is happening, of course, is that vendors who start in one position are moving to the other as they rework the platform, add features, and so on. So the checklist addresses elements of each of these.  The CMSwatch framework has four checklists:

  • What business scenarios (external: branded communities, professional networking; internal: project collaboration, KM, info sharing) does it support?
  • What business services (wikis, blogs, file sharing, discussions) does does it support?
  • What infrastructure capabilities (anti-spam, filtering, document repositories) does it support?
  • What system administration functions (backup/restore, configuration, internationalization) does it provide?

These questions must all be answered in the context of software you are looking at.  CMSWatch provides an interesting taxonomy of collaboration and community software:

Tony goes on to provide insights into each of the platform vendors, with a strong concentration on Microsoft SP 2010.  Using his checklist, Tony can only conclude that SP is a jack of all trades and master of none. It does nothing really well, does pretty much everything (even if quirkily) and has a user interface that can only be navigated by experts. This next version does, however, integrate really well with MS Office products even though it’s not great on how it manages communities.

It appears that none of the platform vendors have successfully added a “social layer” to their existing applications. Nor have any of the ECM vendors successfully added a social layer. So much for the two types of vendors that started from the collaboration side of the boundary. On the other, networking side, the vendors are more agile and able to innovate by adding features as they see them emerge.

Whatever path in selection that you take, some of the key dos and don’ts:

  • Understand the difference between platform and product. (infrastructure vs.  quick deployment)
  • Try before you buy (Tony heartily disagrees with Andrew McAfee’s Drop Pilot position
  • Understand the vendor as much as the software
  • You may need to use different tools for different scenarios but focus on the scenarios

Tony concludes by suggesting that you can look at the main scenarios that you want to support and build a matrix of features needed for each.  In my work with software pilots, I have tried to focus on these use cases and design templates (or archetypes, as Tony calls them) for each type of community.

A well-done session on managing the complications of selecting tools, even if the market will stay unsettled — with new things coming — for the next three years.  ”A vibrant social software marketplace awaits.”

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June 14, 2010 by Patti

#e2conf - Selling the Case

My posts over the next few days will be “live blogs” from the Enterprise 2.0 conference in Boston. Rumor has it already that 50% of attendees are practitioners. I take this to mean that we are well over the “chasm” in adoption and that the focus now is going to be on how to implement well. My personal listening for this conference includes:

  1. Leadership — not just issues about  the management of IT in the context of enterprise 2.0, but what changes will be required of leaders in this interconnected world.
  2. Measuring effectiveness — one of my current client projects is focused on understanding what social media tools support organizational effectiveness in what ways.
  3. Related to #2, how to assist clients in selecting the right technology to meet their needs.
  4. How can companies build an intranet in such a way that it can grow from the inside out, that is design so that they can selectively open up content to outside partners as they evolve a knowledge base in the context of a social networking space

Sameer Patel and Oliver Marks of the Soros group have a session on “Selling the case for accelerating business performance with enterprise collaboration technologies.” They are up against the day-long “black-belt practitioners” workshop, so attendance is  sparse. I’m hoping for insight into #2 above (Bolded text below indicate the sectionof the 3.25-hour workshop).

The Big Idea  key question to be addressed is the “What’s in it for me?” Marks emphasizes that you have to be able to

  • tell individuals how they will be able to get the work done that they are being paid for, when they currently think they are fine with email
  • tell business unit managers how the shift will improve their business
  • address the culture. Get your arms around how the company works now.

Marks recounts / neutron bomb / culture will come out the same

[Concurrently, @rappe links to a post by Sam Lawrence, "Social media isn't going anywhere. (What's it for?)" by which he means, it's here to stay, so let's get going on doing it right. (This is a key theme of this conference.) The session I am in address the ways that you need to talk to executives. This is part of what you need to get right.]

Marks and Patel continue with the key elements of Designing the Executive Pitch. They caution that you have to be careful not to position this as revolution (execs like to hear that others have already tried this stuff out). You can’t go in and tell execs that you are going to change the company’s DNA.

Assuming that you have a good idea of the Vendor Landscape, you will know which vendors to bring in.

[enter vendor panel] Panelists talk about how they sell to the C-suite, focusing on the business problems without talking about technology. Elevator pitches:

  • Omar Divina from Socialtext: “You have the official org chart and you have the connective tissue of the informal organization. This software will help you make better connections across the
  • Jordan Frank from Traction Software (doesn’t think that you can sell with an elevator system). “Most companies have systems that are designed to work when everything go right. Social software helps us to build systems that will work when things are not going right.
  • Brian Stern from Newsgator: “I ask the question, ‘have you nailed your collaboration and communication needs within your company?’ “

Given questions about how to engage the IT department in the conversation during the initial sales cycle: A lot comes down to questions of “how does this app fit into my existing infrastructure” as IT people are not engaged with the “social stuff.” Some companies think they need to implement social social software but come to the table with a laundry list of features, but without

  • passion for what social media can do
  • understanding what business problems they want to solve
  • use cases

Most successful use cases: twitter stream, central place for monitoring events, intranet collaboration.

One of the interesting questions/ surprises from conversations with customers (as per Jordan Frank):  How are we going to apply six sigma to this? Though it strings one first as absurd to think about applying regimental continuous improvement, it is worth thinking about how a company could tune the implementation based on measurement of effectiveness. Jordan has been thinking about this lately, and  blogged his thoughts on social process engineering yesterday.

It’s reassuring that vendors (at least these three, and I’m sure many more) are able to articulate the importance of deploying to customers who are ready and willing to work to make the implementation successful.

[exit vendors]

Sameer and Oliver continue a discussion of Getting Executives on Board. Without using the word “network,” they imply that it’s important to get people “outside the room” on board. That is, the E2.0 pitch might happen in a closed meeting to the decision-makers, but when they leave the room they’ll be calling colleagues to find out what they think. Understanding this informal network of influencers is important. (Of course, this applies to selling anything, not just E2.0)

Execution Planning includes requirements definition, mitigating risks, and addresses the issue of metrics. You have to establish metrics to gauge the success of the project — agree on metrics.

  • Process performance. How well is a process executed today? What can we assume about what will be different?
  • HR performance. Evaluating contributions of people as a gauge of “keepability” (my word)
  • Communications performance. Teaching leaders to engage and communicate in new ways.

Launching the new environment is the topic of Bevin Hernandez of Penn State on the culture shift from “Me to We,” understands throing that every organization has (great phrase:) “a thousand points of ‘no’.” Her case study works through the steps from creating a core team, enrolling champions, launching a print media campaign with catchy postcards and getting started guides and thumb drives, putting the exec on YouTube, etc.

In transitioning the intranet, the Penn State outreach group re-branded their intranet portal from  ”my.outreach” to “our.outreach.” A great example of using language to start to make a shift. She had more to say about language, but I’ll save that for tomorrow - she’s one of the morning keynoters.

Beyond launch is driving usage, always, and relentlessly. Social media isn’t going anywhere.

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